Privacy Policy
How we collect, use, and protect your personal information
This Privacy Policy explains how DocsOutNotary ("we," "us," or "our") collects, uses, and protects information when you visit our website at docsoutnotary.com or communicate with us by email or other means. By using our website or services, you agree to the practices described in this policy.
1. Information We Collect
Information You Provide Directly
We may collect personal information that you voluntarily provide when you:
- Fill out a contact or inquiry form on our website
- Send us an email or communicate with us directly
- Request our notary or document services
- Subscribe to communications or updates from us
This information may include your name, email address, phone number, mailing address, and the content of your inquiry or document request.
Information Collected Automatically
When you visit our website, we may automatically collect certain technical information, including:
- IP address and browser type
- Pages visited and time spent on each page
- Referring website or URL
- Device type and operating system
This information is collected to help us improve our website and does not personally identify you.
2. How We Use Your Information
We use the information we collect for the following purposes:
- Service delivery — to respond to inquiries and provide notary and document services
- Communication — to respond to your messages and send service-related updates
- Website improvement — to understand how visitors use our site and improve the user experience
- Legal compliance — to comply with applicable laws, regulations, and legal obligations
- Security — to detect, prevent, and address fraud or unauthorized access
3. Email Communication Policy
We may send you emails in the following circumstances:
- Transactional emails — responses to your inquiries, service confirmations, or document-related updates
- Service announcements — important updates about our services or changes to this policy
- Marketing or promotional emails — only if you have explicitly opted in to receive them
All marketing or promotional emails will include:
- A clear identification of the sender (DocsOutNotary)
- A clear subject line that accurately represents the email content
- Our physical mailing address
- A clear and easy way to opt out of future communications
4. Unsubscribe & Opt-Out
You may opt out of receiving marketing or promotional emails from us at any time. To do so:
- Click the "Unsubscribe" link included at the bottom of any marketing email we send
- Send an email to admin@docsoutnotary.com with the subject line "Unsubscribe" or "Opt Out"
- Contact us through our Contact page
We will process your opt-out request promptly — within 10 business days at most. Once you opt out, we will remove your email address from all marketing lists. Please note that you may still receive transactional or service-related emails necessary to complete a service request you have made.
5. Data Sharing & Third Parties
We do not sell, rent, lease, or share your personal information with third parties for their marketing purposes. We may share your information only in the following limited circumstances:
- Service providers — trusted vendors who assist in operating our website or delivering services (e.g., email delivery providers, hosting providers), bound by confidentiality obligations
- Legal requirements — when required by law, court order, or governmental authority
- Protection of rights — to protect the rights, property, or safety of DocsOutNotary, our clients, or the public
- Business transfers — in connection with a merger, acquisition, or sale of assets, with notice provided to you
6. Data Protection & Security
We take the security of your personal information seriously and implement appropriate technical and organizational measures to protect it, including:
- Encrypted communications (HTTPS/TLS) for all data transmitted through our website
- Access controls limiting who can access personal data internally
- Secure storage of any contact or inquiry records
- Regular review of our security practices
While we take reasonable steps to protect your information, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security but commit to promptly notifying you of any breach affecting your personal data as required by law.
7. Cookies & Tracking
Our website may use cookies or similar technologies to improve your browsing experience. Cookies are small text files stored on your device. We use:
- Essential cookies — required for the website to function properly
- Analytics cookies — to understand how visitors interact with our site (anonymized)
You may disable cookies through your browser settings. Disabling cookies may affect the functionality of certain parts of our website.
8. Data Retention
We retain personal information only for as long as necessary to fulfill the purposes described in this policy or as required by law. Contact and inquiry records are typically retained for a period of up to 3 years, after which they are securely deleted.
9. Your Rights
Depending on your location, you may have the following rights regarding your personal information:
- Access — request a copy of the personal information we hold about you
- Correction — request correction of inaccurate or incomplete information
- Deletion — request deletion of your personal information (subject to legal retention requirements)
- Objection — object to the processing of your personal data for marketing purposes
- Portability — receive your data in a portable format where technically feasible
To exercise any of these rights, please contact us at the address below.
10. Children's Privacy
Our website and services are not directed to individuals under the age of 13. We do not knowingly collect personal information from children. If you believe we have inadvertently collected such information, please contact us immediately and we will take steps to delete it.
11. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. When we do, we will update the "Last Updated" date at the top of this page. We encourage you to review this policy periodically. Continued use of our website after any changes constitutes acceptance of the updated policy.
12. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or the way we handle your personal information, please contact us:
Tangier 90000, Morocco